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Monday, January 16, 2006

Sample Job Description

Job Description
Job Title: Ship Superintendent Pay Grade: 7
Department: Production FLSA Status: Exempt
Reports To: Vice President Production Manpower and Technical Services
Date: 4/21/98 (revised 8-00)
SUMMARY: As a seasoned Ship Superintendent, is responsible for all activities associated with the profitable repair of ships. Key responsibility for the planning, manning, equipping, and management of a profitable project. Plans, coordinates, manages, and evaluates the effectiveness of work required to repair or modify marine vessels. Work is performed to produce safe, timely, profitable results and satisfied customers.
ESSENTIAL DUTIES AND RESPONSIBILITIES - Independently, and/or through subordinate supervisors, performs the following essential duties and responsibilities:
· Working closely with Craft Directors, the local Unions and Employee Services, determines the appropriate manning levels to result in a profitable project. Works to develop the manpower planning and dispatch function, appropriately capturing the work skills of each employee.

· Plans, coordinates and directs production activities on assigned projects. In conjunction with Project Management and Manpower Dispatch, plans the daily staffing of each project. Audits reports & job progress to ensure the accurate allocation of manpower based on bid proposal and job requirements. Makes appropriate changes where necessary.
· Works closely with the Contracting & Estimating Department to estimate, plan execute, and settle projects. Provides all necessary documentation for bill settlement and negotiation of change orders. Conducts a post mortem on each project completed to determine what went right and should be done again; what went wrong and should be changed; Works with the C & E Dept. to develop and implement a ship repair relational data base.
· Interprets specifications and in coordinates various phases of the repair process, to prevent delays. Ensures that all change order requests and CFR’s are properly written, and approves them before providing them to the Project Management team.
· Writes accurate and timely records or documentation for each job and contributes accordingly to final written specifications. Confers with supervision and project management staff, and project inspectors and suppliers of materials, to resolve repair problems, and to improve repair methods.
· Prepares or reviews reports on work progress, materials used and costs, and adjusts work schedules as indicated by reports. Ensures adherence to the work processes through constant inspection and examination of work in progress
· Through project supervisors, ensures each employee who works on the project receives a fair and accurate performance appraisal throughout each project. Works closely with Craft Managers and Supervisors to resolve complaints and disputes within the workforce.
· Advises contract department of opportunities to increase profits and avoid losses.
· Maintains effective working relationship with craft workers, customers, and contract administrators.
· Ensures that worker safety and environmental concerns are constantly monitored, and that problems are effectively resolved.
· Meets or exceeds Customers’ realistic expectations for quality, productivity, and safety on projects.
· Remains technically competent, ensuring personal skills remain consistent with Cascade’s productivity improvement initiatives.
EDUCATION & EXPERIENCE: An advanced degree in any technical skill associated with ship repair, and/or eight to ten (8-10) years of progressively more complex work experience that demonstrate the acquired ship repair and production knowledge and expertise; or the equivalent combination of education and experience. Three – five (3-5) years experience with successful projects directly resulting from his/her management experience.
The overriding qualifications are the specific demonstrated successful experience staffing, supervising, and ensuring the technical competence of employees in complex, multi-phased, extensive, long-term, high dollar valued projects.
· Demonstrated experience managing a diverse, complex, technical workforce in a union environment.
· Computer familiarity (MS Word, Powerpoint, Excel, Primavera, etc.)
· Excellent proven communication (both oral and written) skills.
· Excellent informal influence skills; the ability to succeed in accomplishing tasks when the performers are not necessarily in the direct line of authority.
· Demonstrated expertise in maximizing revenue and profits on projects through the art and science of negotiation.
· Strong customer service skills.
· Demonstrated ability to effectively plan and execute ship repair projects.
· Demonstrated success communicating effectively and decisively to many and varied customers both internally and externally, while in the midst of chaotic, constantly changing environments.
· Demonstrated ability to translate the requirements of a complex, multi-tasked function into the staffing hours required for efficient and effective project completion.
· Ability to define problems, collect data, establish facts, and draw valid conclusions.
· Working knowledge of the Shipyard and the sequencing of activities necessary for a profitable, efficient project completion.
· Familiarity in working with union contracts.
· Ability to interpret an extensive variety of technical instructions in mathematical or diagram form, and deal with several abstract and concrete variables.
· Strong Shipyard “smarts”.
SUPERVISORY RESPONSIBILITIES: Few to many employees with varying degrees of technical expertise.
PHYSICAL DEMANDS: The physical demands for this position are moderate to heavy (see below). The incumbent of this position is required to stand for extensive periods of time, in external climates, and in internal climates exacerbated by external conditions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
WORK ENVIRONMENT: The work environment for this job is demanding and potentially hazardous due to work on or inside ships as well as travel around ship repair yard. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Not Required
1% or less
1 – 33%
34 – 65%
66 – 100%
It is important to understand that the work performed by this position in a physical capacity requires walking, standing, sitting, twisting, crouching, and maintaining that posture for extensive periods of time in order to estimate the time necessary to perform work; to observe and inspect the quality of one, multiple, and sequential tasks from any and all of 10 (ten) separate craft functions; and to critique the finished products.
1. Sitting: Occasional -- From 45 minutes up to six hours per day, for meetings with employees, peers, management and customers. Also, to perform computer work.
2. Standing: Frequently -- Stands while inspecting work up to 50 minutes at a time, up to a total of six hours per day. Stands on all types and conditions of surface.
3. Walking: Frequently -- Walks up to 1/2 mile, uninterrupted, on level ground or ramps, up to six times per day. There may be obstructions to be walked around, depending upon the work site on ships.
4. Twisting: Knees – Occasional -- While inspecting in confined areas. Waist – Occasional -- Less than 5 minutes at a time, up to four hours per day. Neck – Frequent -- Up to 30 minutes at a time uninterrupted, up to four hours per day in any direction.
5. Stooping/Bending: Occasional -- Stoops up to 15 minutes at a time, up to 3-4 hours per day while critiquing work.
6. Kneeling: Frequent -- Kneels up to 15 minutes at a time, up to 3-4 hours per day on various types and conditions of surface. May kneel on one knee or both, according to available space and personal preference.
7. Crouching: Occasional -- Crouches for 15 minutes at a time, up to 3-4 hours per day while performing activities.
8. Crawling: Occasional -- Crawls up to 150 feet, 3-4 times per day when in various spaces – both open and confined.
9. Climbing: Frequently -- Climbs ladders, scaffolding, stairs and climbs over obstructions, to as much as 100 feet in height, up to four times per day. The scaffolding and ladders in a tanker are difficult to climb, established to maximize access while allowing work to be done in adjacent areas.
10. Balancing: Frequent -- Walks on various types and conditions of surfaces, wide and narrow.
11. Pushing/Pulling: Rarely
12. Reaching :above shoulder height: Occasional -- Reaches in all directions to test the final product. At shoulder height: Occasional
13. Grasping (firm): Rarely
14. Manipulating hands or fingers (e.g., type, assemble, etc.): Frequent -- Uses fingers to manipulate the computer to prepare many documents. Can be using hands in small motor coordination 4-6 hours per day.
15. Use feet to operate controls: Rarely
16. Lifting/Carrying: Rarely: less than 10 pounds.
1. Talking: Continually talks in person or on radio, phone etc. with employees and other production supervision and management to coordinate work efforts and to ensure safety, and to comment on work in progress. Critiques work in progress and resolves problems on the spot. Negotiates and resolves CFR’s (Condition Found Reports), work orders, and bills internally, and externally with customers.
2. Hearing: Continually listens to information from all sources to carry out functions listed under “talking”. Also, must have acute hearing to “read” the work environment, particularly machinery, and rectify problems when they arise.
3. Vision: Continually observes surrounding activities.
· Near Acuity (clarity of vision at 20 inches or less): Inspects fine detailed welding requiring near acuity.
· Far Acuity (clarity of vision at 20 feet of more): Necessary for safety in work environment, and for inspection.
· Depth Perception (three-dimensional vision to judge distance/ spatial relationships): Necessary for safety in work environment, and again, in inspection of work in all stages.
· Color Vision (if required to distinguish colors for job performance or safety): Needed to identify leads and safety tags.
· Field of Vision (if required to observe a large field of vision while keeping eye fixed on a given point for job performance or safety): Must have normal field of vision in order to work safely in the ship areas.
4. Smell: Useful for detecting fire and other potential issues while “environmentally scanning” the work area.
5. Mental Agility: As indicated above under Knowledges, Skills and Abilities, this is a highly technical and complex analytical position. At this, the Senior level, the incumbent is expected to draw upon his/her substantial technical and practical experiences to accomplish the work of ship repair in an ever increasing “faster, cheaper, smarter” way. S/he must have superior deduction, induction, communication and intuition skills. S/he must be able to process an extreme amount of data to all senses, and immediately come up with the optimum solution. Mastery of multi-tasking is critical.


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